A relationship certificate affidavit — also called a relationship declaration or kinship affidavit — is a sworn notarized statement confirming a family relationship between two people. It is one of the most frequently required documents for visa applications, dependent visa sponsorships, and family immigration matters where official certificates (birth certificates, marriage certificates) alone are insufficient or unavailable. Hamro Notary at Chabahil, Kathmandu, assists families in drafting and notarizing relationship affidavits accepted by embassies throughout Nepal.
What Is a Relationship Certificate Affidavit?
A relationship certificate affidavit is a sworn statement made by one person (or both parties) declaring the nature of their family relationship. Examples include:
- A parent declaring that a named person is their biological child (for a child’s dependent visa)
- A person declaring that a named individual is their sibling (for sibling relationship evidence)
- A person declaring that a named couple is their parents (for ancestry visa or dependent purposes)
- A person declaring that a named individual is their spouse (when official marriage certificates are not available or insufficient)
- A person declaring that they are a legal guardian of a named minor
The affidavit does not create a legal relationship — it is a sworn declaration of an existing relationship. For the declaration to be legally binding as an affidavit, it must be notarized by a registered Notary Public who verifies the deponent’s identity and administers an oath.
When Do You Need a Relationship Affidavit?
- Dependent visa applications: Sponsors of dependent family members for Gulf country employment are often required to provide relationship affidavits if the family relationship is not clear from birth or marriage certificates alone
- Family reunion visa applications: When a family member is joining a principal applicant abroad and needs to prove family relationship
- Australian partner/family visa supporting evidence: A relationship affidavit can supplement official marriage certificates as supporting evidence of a genuine relationship
- Canadian spousal sponsorship: Relationship evidence including affidavits from family members attesting to the couple’s relationship
- Dependent visa for Nepal overseas employment: Foreign employment processes sometimes require relationship affidavits for accompanying dependents
- School enrollment abroad: Some international schools require a relationship affidavit to confirm a child’s guardianship if the enrolling adult is not the biological parent
What Your Relationship Affidavit Must Include
A relationship affidavit for embassy or immigration purposes should contain:
- Deponent’s full identity: Full name, date of birth, citizenship number or passport number, permanent address
- Subject person’s identity: Full name, date of birth, relationship to the deponent
- Relationship declaration: A clear, factual statement of the relationship — how it came to be (birth, marriage, adoption) and the nature of the relationship
- Supporting facts: Additional facts establishing the relationship — common address, co-residence, family members’ names, etc.
- Oath statement: “I solemnly and sincerely declare that the above facts are true to the best of my knowledge and belief”
- Date and place of signing
- Notary certification block
Supporting Documents to Attach with the Relationship Affidavit
For the strongest evidence package, attach these documents to your relationship affidavit:
| Relationship Type | Recommended Supporting Documents |
|---|---|
| Parent–child | Birth certificate of the child (showing parent’s name), parents’ citizenship cards, family register |
| Spouse | Marriage certificate, wedding photos, joint bank statements, shared address evidence |
| Siblings | Birth certificates of both siblings (showing common parent), parents’ citizenship cards, family register |
| Guardian–child | Court guardianship order (if any), birth certificate of child, relationship explanation affidavit |
How to Get Your Relationship Affidavit Notarized at Hamro Notary
Gather Required Information
Collect the full name, date of birth, and citizenship/passport number of both yourself (deponent) and the person whose relationship you are declaring. Gather any supporting documents listed above.
Visit Hamro Notary Unsigned
Come to Hamro Notary at Naramaya Bhawan, Chabahil (Sunday–Friday, 9 AM–6 PM) with your original citizenship card or passport. If you have a draft affidavit already prepared, bring it unsigned. If you do not have a draft, we will help you draft the affidavit at our office.
Review, Take Oath, and Sign
Review the affidavit carefully to confirm all facts are accurate. Take the oath administered by our Notary Public and sign the affidavit in their presence. The notary applies the official stamp and certification.
Attach Certified Copies of Supporting Documents
We certify true copies of your supporting documents (birth certificates, marriage certificate, citizenship cards) at the same visit to create a complete evidence package for the embassy.
Get Your Relationship Affidavit Notarized Today
Hamro Notary drafts and notarizes relationship affidavits accepted by embassies across Nepal. Same-day service at Chabahil.
Notarize My Relationship Affidavit →Frequently Asked Questions
Can my relationship affidavit replace a birth certificate for a visa application?
A relationship affidavit supplements but generally does not replace an official birth certificate. Most embassies require a birth certificate as primary evidence of family relationship; the affidavit is corroborating evidence. In cases where a birth certificate is genuinely unavailable (e.g., for older individuals born before formal registration was common in Nepal), an affidavit accompanied by other supporting evidence (school records, census documents, citizenship cards) may be accepted as the primary evidence of relationship at the embassy’s discretion.
Both myself and my spouse need to make declarations — do we need two separate affidavits?
It is common to have separate affidavits — one by each party — each declaring the relationship from their own perspective. Alternatively, a joint affidavit signed by both parties before the notary is also acceptable. The choice depends on the embassy’s requirements and the nature of the declaration. We will advise you on the appropriate format for your specific embassy and visa type.
Do I need the other family member present at the notary, or just myself?
For a relationship affidavit, only the deponent (the person making the declaration) needs to be physically present at the notary. The subject person (the person whose relationship is being declared) does not need to be there, though their identifying information must be included in the affidavit. If both parties are making a joint declaration, both must be present.
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