A sponsorship declaration — sometimes called a financial sponsorship letter or sponsor affidavit — is a notarized statement by a person committing to financially support a student during their study abroad. Foreign universities and immigration authorities (Australian Home Affairs, UK UKVI, Canadian IRCC, Schengen embassies) require this declaration as proof that the student has financial backing for their studies and living expenses. If the financial sponsor is in Nepal, Hamro Notary at Chabahil, Kathmandu, notarizes sponsorship declarations accepted by foreign embassies and universities.
What Is a Sponsorship Declaration for Students?
A sponsorship declaration is a sworn statement by the financial sponsor (typically a parent, guardian, or relative) that they will bear the costs of the student’s education and living expenses abroad. It is different from a bank statement — a bank statement shows existing funds, while a sponsorship declaration is a personal commitment to financial support. Most embassies require both: bank statements as evidence of financial capacity, and a sponsorship declaration as evidence of intent to support.
The declaration is notarized to give it legal standing — the notary verifies the sponsor’s identity, administers an oath, and certifies the declaration was made voluntarily. This prevents sponsors from later denying the commitment.
When Do You Need a Notarized Sponsorship Declaration?
- Student visa applications: Australian student visa (subclass 500), UK student visa, Schengen student visa, Canadian study permit, US F-1 visa, Japanese student visa — all may require a sponsor declaration if the student’s own funds are insufficient
- University enrollment requirements: Some universities in the UK, Australia, and North America require a sponsor letter alongside financial documents for conditional offer acceptance
- Bank account opening for international students: Some foreign banks require a sponsor declaration when opening a student account
- Scholarship applications: Certain scholarship schemes require a sponsor declaration as part of the application
What the Sponsorship Declaration Must Include
- Sponsor’s full identity: Full name, date of birth, citizenship number or passport number, address, relationship to the student
- Student’s full identity: Full name, date of birth, passport number, name of institution and country of study
- Commitment statement: Clear declaration that the sponsor will pay for tuition fees, accommodation, living expenses, and return travel for the duration of the course
- Financial capacity reference: Brief statement of the sponsor’s source of income (employed, business owner, farmer, etc.) — the detailed evidence is in the bank statements attached separately
- Duration of support: The full duration of the course of study
- Oath statement: “I solemnly declare that the above is true to the best of my knowledge and that I accept full financial responsibility…”
- Date and place of signing
- Notary certification block
Financial Evidence to Attach with the Sponsorship Declaration
The sponsorship declaration is most effective when accompanied by:
- Sponsor’s bank statements — last 3–6 months from the sponsor’s Nepal bank account, showing sufficient balance and regular income. For Schengen and UK visas, the typical requirement is evidence of funds equivalent to 1 year of tuition + living costs
- Sponsor’s income evidence — salary slips (if employed), employment letter, business registration (if business owner), or land ownership records (if income is from property/agriculture)
- Certified translation — if bank statements are in Nepali, a certified English translation is needed
- Relationship evidence — birth certificate (for parent–child relationship), marriage certificate (for spouse), or relationship affidavit (if needed)
How to Notarize a Sponsorship Declaration at Hamro Notary
Prepare the Declaration Draft
Draft the sponsorship declaration (or use the embassy’s template) with all required information. Do not sign it yet. Alternatively, visit Hamro Notary and we will help draft it for you.
Gather Supporting Documents
Collect the sponsor’s original citizenship card or passport, bank statements (original or certified copies), income evidence, and any relationship documents (birth certificate, etc.).
Visit Hamro Notary
The sponsor must personally visit Hamro Notary at Naramaya Bhawan, Chabahil (Sunday–Friday, 9 AM–6 PM) with their original ID and the unsigned declaration. The sponsor — not the student — is the deponent for this affidavit.
Take Oath and Sign
The Notary Public verifies the sponsor’s identity, administers the oath, and the sponsor signs the declaration in the notary’s presence. The notary applies the official stamp and certification.
Certify Translations and Supporting Documents
At the same visit, we certify English translations of any Nepali-language bank statements and other financial documents, and provide certified copies of the sponsor’s citizenship card — creating a complete financial package for the embassy.
Notarize Your Student Sponsorship Declaration Today
Hamro Notary drafts and notarizes financial sponsorship declarations accepted by embassies across Nepal. Walk-in at Chabahil, Sunday–Friday.
Get My Sponsorship Declaration Notarized →Frequently Asked Questions
Does the sponsorship declaration need to be on stamp paper?
For embassy visa purposes, stamp paper is not required — the declaration on plain A4 paper with the notary’s official stamp and signature is the standard and accepted format. For Nepal-specific legal purposes, different requirements may apply, but for foreign embassy submissions the notary’s certification on plain paper is universally accepted.
My sponsor is my uncle, not my parent — is that acceptable?
Yes. Sponsorship declarations from other relatives (uncles, aunts, grandparents, older siblings) are accepted by most embassies, provided the financial evidence (bank statements, income proof) supports the sponsor’s ability to financially support the student. Include a relationship affidavit or other evidence of your relationship with the sponsor alongside the sponsorship declaration for clarity.
How recent do the bank statements need to be?
Most embassies require bank statements from the last 3–6 months. Statements older than 6 months are generally not accepted as current financial evidence. Ensure the bank statements cover the period immediately before your visa application — ideally the last 3 months with a current balance visible on the most recent statement.
Can the student be their own sponsor for a student visa?
If the student has sufficient funds in their own account to meet the financial requirements, a self-sponsorship is possible — in that case, the bank statements are the student’s own, and a personal financial declaration (rather than a third-party sponsorship declaration) is appropriate. Confirm with the specific embassy whether self-sponsorship is accepted for your visa category.
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