A dependent visa allows the family member of a principal visa holder (worker, student, or permanent resident) to join them in the destination country. Whether you are sponsoring a spouse, children, or parents to join you abroad from Nepal, the document preparation process requires a carefully compiled package of certified, translated, and in many cases MoFA-attested documents. Hamro Notary at Chabahil, Kathmandu, specializes in preparing dependent visa document packages for Nepali applicants going to Gulf countries, Australia, Canada, the UK, and other destinations.
What Is a Dependent Visa?
A dependent visa (also called a family reunion visa, dependent permit, or secondary visa) allows close family members to accompany or join a principal visa holder abroad. Common dependent relationships:
- Spouse of a working visa or student visa holder
- Unmarried minor children (under 18 in most countries) of a visa holder
- Parents or dependent relatives in some countries (Australia and the UK have specific parent visa categories; Gulf countries have limited dependent parent provisions)
The principal visa holder must typically have a valid visa or residency, meet minimum income/salary thresholds, and provide evidence of the genuine family relationship and their ability to support the dependents.
General Document Checklist for Dependent Visa from Nepal
The following documents are commonly required for dependent visa applications regardless of country:
| Document | Notes |
|---|---|
| Principal applicant’s passport copy | Certified true copy of the visa holder’s passport — all pages with stamps |
| Dependent’s passport | Original passport submitted; certified copy for supporting package |
| Marriage certificate (for spouse) | Certified English translation + notary seal; MoFA attestation for Gulf |
| Birth certificate (for children) | Certified English translation + notary seal; shows child’s name and parents’ names |
| Birth certificate of principal applicant (some countries) | Proves identity and parents’ details |
| Relationship affidavit | Notarized sworn statement confirming the family relationship |
| Principal’s employment/income evidence | Pay slips, employer letter, bank statements — for meeting financial threshold |
| Proof of accommodation in destination country | Rental agreement, property ownership certificate — some countries require this |
| Family register (if available) | Nepali family register (pariwar darta) certified translation |
| Police clearance certificate | Required by some countries for dependents over 18 |
Document Requirements by Country for Dependents from Nepal
Gulf Countries (UAE, Qatar, Saudi Arabia, Kuwait)
Gulf dependent visas (Family Visa or Residency for dependents) require:
- Notarized + MoFA-attested + embassy-attested marriage certificate (certified translation)
- Notarized + MoFA-attested birth certificates for children (certified translation)
- Minimum salary threshold met by principal (varies by country — e.g., AED 4,000/month for UAE family visa)
- Medical fitness certificates for all dependents
- Passport photos meeting embassy specifications
Australia (Partner Visa / Dependent Child)
For partner visa (subclass 820/801 or 309/100):
- Certified translation of marriage certificate (notary seal; MoFA attestation may be required)
- Relationship affidavit from both partners
- Evidence of genuine relationship — joint bank statements, photos, correspondence
- Police clearance certificates for all applicants over 16 — certified translation of Nepal PCC
- Birth certificates for children (certified translation)
Canada (Spousal Sponsorship / Family Class)
For IRCC family class sponsorship:
- Certified translation of marriage certificate (IRCC-accepted format)
- Certified translation of birth certificates for children
- Relationship evidence — photos, correspondence, financial ties
- Police clearance certificate certified translation
United Kingdom (Family Visa / Dependent Partner/Child)
For UK family visa:
- Certified translation of marriage certificate (UKVI-accepted format)
- Birth certificates certified translation for children
- Evidence of financial threshold — minimum income requirement for the sponsor
- English language requirement evidence for spouse
Translation and Notarization Requirements
For all dependent visa applications from Nepal:
- Marriage certificate: Full certified English translation with notary seal; every word must be translated; Bikram Sambat dates must be converted to AD with both stated
- Birth certificates: Full certified English translation; BS to AD date conversion clearly stated
- Family register: Full certified English translation if submitted
- Police clearance certificate: Certified English translation with notary seal
Preparing Dependent Visa Documents at Hamro Notary
Determine Exact Requirements
Check the specific dependent visa requirements for your destination country — requirements vary. If using a visa agent, confirm exactly which documents need notarization and which need MoFA and embassy attestation.
Gather All Original Documents
Collect all original documents: marriage certificate, children’s birth certificates, family register, citizenship cards of all parties.
Visit Hamro Notary at Chabahil
Bring all originals to Hamro Notary (Naramaya Bhawan, Chabahil, Sunday–Friday, 9 AM–6 PM). We certify copies and produce certified English translations of all Nepali-language documents.
MoFA Attestation (For Gulf and Other Countries)
We coordinate MoFA attestation for documents that need it. Add 1–3 business days.
Embassy Attestation (For Gulf Countries)
For Gulf country dependent visas, after MoFA, documents must be submitted to the relevant embassy (UAE, Saudi, Qatar) for legalization. Add 3–7 business days for embassy processing.
Prepare Dependent Visa Documents in Kathmandu
Hamro Notary prepares complete dependent visa document packages — certified translations, notarization, and MoFA coordination. Chabahil, Sunday–Friday.
Start Dependent Visa Documents →Frequently Asked Questions
My marriage certificate is from a VDC that no longer exists — is it still valid?
VDC-issued marriage certificates remain legally valid even after administrative restructuring changed VDCs to rural municipalities (gaun palika). The document’s validity is not affected by the administrative change. If the VDC-issued certificate is in poor condition or difficult to read, consider obtaining a certified copy from the relevant municipality’s records office before having it translated.
How long does the full Gulf dependent visa document chain take?
From start (notarization) to finish (embassy attestation) for Gulf dependent visa documents: notarization (same day or 1 day) + MoFA attestation (1–3 business days) + embassy attestation (3–7 business days) = typically 1–2 weeks total. Allow 3 weeks for a comfortable buffer.
Can I start the process if I don’t have the principal’s work permit yet?
You can have all your Nepal-side documents notarized and translated (and MoFA-attested) before the principal’s work permit is finalized. The dependent visa application itself is typically submitted after the principal’s visa is confirmed, but having all documents ready means you can apply immediately once the principal’s visa is in hand.
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